A supplier informs the project manager that producing the quantity of a key component for the project will require an additional month. The project manager has to meet an important
milestone in a week.
What should the project manager do next?
A.
Ask the vendor if the minimally sufficient materials can be produced in time to meet the deadline.
B.
Perform market research to find out if there are other vendors that can produce similar kinds of materials.
C.
Submit a change request to the change control board (CCB) asking to extend the deadline in order to reflect the late delivery.
D.
Involve the legal department, as the vendor is breaching the contract by not delivering the full amount in time.
In this scenario, the project manager is facing a delay from a supplier that could impact a key project milestone. The first step should be to communicate with the vendor to explore possible solutions. This could include asking if the vendor can produce a minimally sufficient quantity of the key component in time to meet the project’s immediate needs12. This approach allows the project to stay on track while also addressing the supplier’s production challenges. It’s important to note that this is a short-term solution and the project manager will need to continue to work with the supplier to resolve the longer-term production issues. References: Project Procurement Management - A Quick Guide, 7 factors to consider when working with project suppliers
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