A project manager is leading a highly visible project initiative. A few weeks after kickoff, the project manager starts receiving requests for updates from various stakeholders. What should the project manager do?
A.
Remove those stakeholders from the project since they may negatively affect project goals
B.
Invite all project stakeholders to join the daily standup meeting to ensure they are informed
C.
Schedule a meeting with relevant stakeholders to review the project communications plan
D.
Explain to the stakeholders that they must request project updates from the project sponsor
Multiple ad-hoc update requests shortly after kickoff often indicate that stakeholder information needs were not fully aligned, or stakeholders are unaware of how they will receive information. The project manager should schedule a meeting with relevant stakeholders to review the communications plan (C) so expectations are clear: what will be reported, how frequently, through which channels, and with what level of detail. This is core stakeholder engagement and communications management—ensuring the right information reaches the right people at the right time. Removing stakeholders (A) is inappropriate and risks missing requirements or support. Inviting all stakeholders to daily standups (B) disrupts the team’s coordination meeting and can reduce psychological safety and efficiency; daily standups are for the team, not broad stakeholder reporting. Forcing stakeholders to go through the sponsor (D) creates bottlenecks and undermines transparency. By validating and tailoring the communications plan, the PM reduces noise, improves trust, and establishes consistent governance for a high-visibility initiative.
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