In a geographically distributed project team, it’s common to face challenges in tracking changes and progress due to the nature of remote work12. One effective solution is to maintain a central repository of artifacts with a version control system1. This allows all team members, regardless of their location, to access the latest versions of project documents and track changes over time. It reduces the confusion that can arise from multiple versions of documents circulating via email and ensures everyone is working from the same information. This approach aligns with the Project Management Professional (PMP) principles of effective communication and collaboration in project management2. References: 

https://www.pmi.org/learning/library/managing-distributed-project-teams-6035