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Creating a custom task for an Onboarding program in SAP SuccessFactors involves defining the task’s structure and behavior. This is typically done by creating a custom MDF object to store task-related data and defining a business rule to control the task’s logic or assignment.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Create a custom MDF object(Option B): A custom MDF object is created inConfigure Object Definitionsto define the fields and structure of the task. This object is then linked to the Onboarding program to enable the task.

Define a business rule for the custom task(Option C): Business rules are configured inConfigure Business Rulesto assign the task to specific users (e.g., hiring manager or HR) or to define conditions for task completion.

Option A (Create email notifications) is incorrect because email notifications are configured separately and are not part of creating the task itself. Option D (Create a UI using the UI Template Editor) is incorrect because the UI Template Editor is used for document templates, not for defining custom tasks.

In SAP SuccessFactors Offboarding, tasks must be assigned to a responsible party to ensure completion. If a responsibility group is not explicitly assigned to an Offboarding task, the system defaults to a predefined role.

According to the SAP SuccessFactors Offboarding Configuration Guide:

The Hiring Manager will be considered as responsible owner(Option D): By default, if no responsibility group is assigned to an Offboarding task, the system assigns it to the hiring manager of the offboardee, as they are typically responsible for overseeing the employee’s exit process.

Option A (HR Manager) is incorrect because HR managers are not the default assignees unless specified. Option B (Onboarding Administrator) is incorrect because administrators manage the process but are not default task owners. Option C (Recruiter) is incorrect because recruiters are involved in hiring, not offboarding tasks.

Theautomatic hiringfunction in SAP SuccessFactors Onboarding enables the system to initiate onboarding processes automatically based on triggers, such as integration with Recruiting Management or external systems. This function supports specific onboarding scenarios.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Regular Hire(Option A): Automatic hiring supports the standard onboarding process for new hires, initiated when a candidate is marked asHiredin Recruiting Management or an external ATS.

Rehire(Option D): The function supports rehires, where the system identifies returningemployees and initiates onboarding with rehire-specific checks and configurations.

Rehire with New Employment(Option E): This scenario is supported for rehires who are treated as new employees (e.g., with a new employee ID), allowing automatic initiation of onboarding with distinct employment records.

Option B (Concurrent Employment) is incorrect because concurrent employment is managed in Employee Central and not directly supported by automatic hiring in Onboarding. Option C (Global Assignment) is incorrect because global assignments are configured separately and not part of the automatic hiring function.

TheEmpJob APIin SAP SuccessFactors is used to manage job-related data for employees, such as position, department, or location. In the context of the internal hire process, it is used to update the employee’s profile during transitions like transfers.

According to the SAP SuccessFactors Onboarding and Integration Guide:

To create a transfer event and update the employee profile record(Option B): The EmpJob API is used to create a transfer event (e.g., a change in job or legal entity) and update the employee’s profile in Employee Central with the new job details, ensuring the internal hire’s record reflects the updated role.

Option A (To send data from Recruiting Management to Onboarding) is incorrect because the EmpJob API is not used for Recruiting-to-Onboarding data transfer; other APIs (e.g., OData) handle that. Option C (To initiate the internal hire process) is incorrect because initiation is managed by process triggers, not the EmpJob API. Option D (To convert the external user to an internal hire) is incorrect because internal hires are already internal users, and the EmpJob API is not used for user conversion.

External HRIS integrations with SAP SuccessFactors Onboarding enable data transfer to support various HR processes. The primary process supported for such integrations is the standard onboarding process for new hires.

According to the SAP SuccessFactors Onboarding and Integration Guide:

Onboarding process(Option A): The standard onboarding process is fully supported for external HRIS integrations, allowing data (e.g., candidate details, job information) to be imported from an external HRIS via APIs or Integration Center to initiate onboarding for new hires.

Option B (Offboarding process) is incorrect because offboarding integrations are less common and typically rely on Employee Central or manual initiation. Option C (Crossboarding process) is incorrect because crossboarding (e.g., role changes) is primarily internal and not a standard focus for external HRIS integration. Option D (Internal Hire process) is incorrect because internal hires are managed within SuccessFactors, not typically via external HRIS.

To make Company Documents visible to onboarding participants (e.g., new hires or hiring managers), you need to grant the appropriate permissions to access these documents in the SAP SuccessFactors system.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Provide permission for Manage Documents(Option C): TheManage Documentspermission allows onboarding participants to view and interact with Company Documents assigned to them during the Onboarding process. This permission is configured inManage Permission Rolesand assigned to the relevant user groups (e.g., OnboardingExternalUser or hiring manager roles).

Option A (Define business rules) is incorrect because business rules are used for validation or triggering actions, not for controlling document visibility. Option B (Create a custom card on the homepage) is incorrect because homepage cards are for navigation or quick access, not for document visibility. Option D (Provide permission to the SuccessFactors Document Management System) is incorrect because there is no specific permission named for the Document Management System; document access is controlled viaManage Documents.

In SAP SuccessFactors Onboarding, when a new hire is initiated into the system, an email is sent to provide access credentials, including a reset password link for external users (new hires who have not yet become internal employees). This is handled by the(ONB) External User Welcome Message Template, which is specifically designed to communicate with external users during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide:

The(ONB) External User Welcome Message Templateis triggered when a new hire is added to the Onboarding process, typically during the initiation phase or when the new hire is moved to theManage Pending Hiresstep. This email includes a link for the new hire to reset their password and access the SuccessFactors system as an external user.

Option A (Welcome Message Notification with Reset Password Support Template) is incorrect because this is not a standard template in Onboarding. Option C ((ONB) New Welcome Message Added Template) does not exist in the system. Option D ((ONB) New Hire Welcome Message) is incorrect because this template is used for general welcome communication, not specifically for password reset links.