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SAP Ariba supports bi-directional integration ofpurchase ordersandinvoiceswith ERP systems such as SAP S/4HANA or ECC. These are essential for automating the procure-to-pay process.

Purchase Ordersare sent from the ERP or Ariba to initiate procurement.

Invoicesare sent from Ariba to ERP for financial posting and payment execution.

Order confirmations and payment requests are handled within ERP or supplier network processes but are not core transactional flows in the Ariba Buying and Invoicing integration.

Reference Documents Used:

SAP Ariba Cloud Integration Gateway

SAP Ariba Buying and Invoicing Data Flow Documentation

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Understanding Contract Hierarchies, the course explains how master and subagreements are structured to manage spend visibility and supplier relationships.

“Amaster agreementrepresents the main contractual relationship, typically with the manufacturer or primary supplier. Subagreements are used to capture transactions or pricing with intermediaries such as resellers or distributors.”

“When an organization buys through resellers but must track spend with the manufacturer, the correct setup is to establish amaster agreement with the manufacturerand linksubagreements with the resellers. This allows all spend flowing through the resellers to roll up under the manufacturer’s master contract for accurate reporting and compliance tracking.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Managing Contract Hierarchies

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To track total spend with a manufacturer while purchasing through multiple resellers, create a master agreement with the manufacturer and subagreements with each reseller.”

Answer: B

The correct hierarchy isMaster agreement with manufacturer, Subagreement with reseller. This configuration ensures that all reseller transactions contribute to the overall manufacturer spend visibility and compliance metrics in SAP Ariba.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Goods Receipt-Based Invoice Verification (GR-Based IV), SAP explains:

“When GR-Based Invoice Verification (GR-Based IV) is enabled for a PO line item, the invoice quantity and amount must match the quantity received on the goods receipt.”

“This control ensures that suppliers can only invoice quantities that have been confirmed as received, maintaining consistency between physical receipt and invoicing data.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Configuring GR-Based Invoice Verification

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“With GR-Based IV enabled, invoice quantities must not exceed the received quantity. Invoicing can only occur once a goods receipt exists.”

Answer: C

WhenGR-Based IVis active, theinvoice must match the quantity received. This ensures accurate matching between receipt confirmation and invoice verification, preventing overbilling.

SAP Ariba supports several types ofapproval nodesin workflows, including:

User: A specific person designated as an approver.

List: A predefined set of users, where one or more members must approve.

Group: A user group defined in the system (e.g., Legal, Finance) that must take action.

“Preparer” and “Finance” are not approval node types in the workflow configuration; they are roles or functional areas that may be represented by a user or group node.

Reference Documents Used:

SAP Ariba Approval Workflow Configuration Guide

SAP Ariba Buying and Invoicing Administration Documentation