A project team is completing a design, while another team in a different country is performing implementation. How should the project manager communicate the design to the implementation team?
A.
Send a detailed email with the completed design document.
B.
Conduct a workshop with all of the stakeholders.
C.
Conduct a workshop with both of the teams.
D.
Upload the design documents into the project repository.
When project teams are distributed across different countries, it is essential to ensure clear and effective communication to align all members with the project’s objectives and details. Conducting a workshop with both the design and implementation teams allows for interactive communication, which is a two-way exchange of ideas, messages, and information1. This method is particularly beneficial as it encourages active participation, provides the opportunity for immediate feedback, and helps bridge gaps between different hierarchical levels and functions23. Moreover, workshops can be an effective way to manage complex project communications and ensure that all team members have a clear understanding of the design before moving forward with implementation45.
= The importance of workshops for effective project communication is supported by the Project Management Institute’s guidelines and best practices, which highlight the need for project managers to engage stakeholders and team members actively throughout the project lifecycle45.
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