BCI Certificate of the Business Continuity Institute (CBCI) CBCI Question # 19 Topic 2 Discussion
CBCI Exam Topic 2 Question 19 Discussion:
Question #: 19
Topic #: 2
Which one of the following should be implemented when updating Business Continuity (BC) plans?
A.
A copy should be placed on the organization's shared drive so that personnel can identify it for themselves when they look at the system
B.
A formal version control process to identify the date of review and bring attention to changes
C.
A brief note about the update in a staff newsletter that is printed and placed on noticeboards
D.
An internal email to all personnel stating that a new version is available and suggesting that personnel request a copy of the new version if they are interested in seeing it
When BC plans are updated, the organization must be able to prove which version is current, when it was reviewed, what changed, and who approved it. A formal version control process prevents confusion, reduces the risk of using outdated instructions during an incident, and supports assurance/audit needs. BCI guidance on content management for resilience explicitly highlights that clear version control prevents confusion and ensures teams work with the most current information—especially critical during crises when outdated guidance can compound problems.
Option B directly meets that requirement: it identifies review dates and highlights changes so plan owners and responders can trust the document. Option A (just saving to a shared drive) does not ensure people use the correct version or understand changes. Option C is insufficient for operational control. Option D is passive and does not implement document control; it also risks inconsistent distribution. In CBCI practice, controlled documents + versioning are essential to reliable response and recovery execution.
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