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Invoice Adjustment Group Overview:

In SAP Fieldglass, anInvoice Adjustment Groupensures that invoices include the appropriate tax and location information based on predefined rules.

These groups are configured to manage taxation and location-specific adjustments automatically during the invoice generation process.

Purpose:

Simplifies invoice compliance by ensuring taxes and other adjustments align with local and organizational requirements.

Configuration:

Administrators configure adjustment groups underAdmin > Invoicing > Invoice Adjustment Groupsto reflect taxation policies and locations.

References:SAP Fieldglass Invoicing Guide – Invoice Adjustment Configuration

Worker Pay Type Configuration

Worker Pay Type defines rates based on the type of worker selected for a position.

This ensures that pay structures align with worker classifications, such as hourly, salaried, or project-based rates.

Excluded Options

B. Unit Type: Relates to units of work (e.g., hours, days), not worker-specific rates.

C. Labor Type: Categorizes labor but does not directly control rates.

D. Contingent Type: Governs workflow and templates, not rate structures.

Reference

SAP Fieldglass documentation: "Configuring Worker Pay Types and Rates."

Purpose of Transaction ID

TheTransaction IDis a unique identifier assigned to each integration transaction in SAP Fieldglass.

It ensures seamless tracking and differentiation between multiple integrations, especially in cases where several processes are triggered simultaneously.

Excluded Options

A. Client Message: Refers to specific integration messages, not unique identifiers.

B. Server Status: Indicates the operational status, not a distinguishing factor for transactions.

D. Initiator: Refers to the user or system triggering the process, not a unique identifier.

Reference

SAP Fieldglass documentation: "Integration Management – Understanding Transaction IDs."

Worker Registration Methods

B. Auto-registration: Certain SAP Fieldglass configurations allow for the automatic registration of workers.

C. Supplier registration: Suppliers often register workers on behalf of their organization, ensuring all necessary details are entered correctly.

E. System-generated email: Workers receive an email with a registration link, guiding them through the onboarding process.

Excluded Options

A. Worker contacting SAP Fieldglass Help Desk: This is not a standard registration method.

D. Worker registers in the SAP Fieldglass Storefront: This feature is not used for worker registration in Fieldglass.

Reference

Consult SAP Fieldglass documentation: "Worker Registration Processes and Onboarding."

Foundational Elements Defined

Business Unit: Represents organizational divisions within the company. It’s used for structuring workflows and allocating resources.

Site: Physical locations or work sites where services are delivered. This helps in defining operational scope.

Cost Center: Financial entities that track expenses, ensuring accurate budget allocations and reporting.

Excluded Options

Supplier: While critical, suppliers are transactional data and not classified as foundational master data.

Legal Entity: Also important but relates to organizational setup, not master data foundational to workflows.

Reference from SAP Fieldglass Documentation

Master Data Configuration in SAP Fieldglass covers foundational elements such as Business Units, Sites, and Cost Centers.

Task Codes Overview:

Task Codesare used to define specific tasks or activities for which a worker can record time.

These are critical for timesheet submissions as they provide context for the hours worked.

Importance:

Without at least one Task Code, a worker cannot associate their time entries to a specific task, which prevents them from submitting time for approval.

Task Codes also ensure accurate billing and payment processes.

Configuration:

Administrators assign Task Codes during the worker's onboarding process in theWorker Profile > Task Assignmentssection.

References:SAP Fieldglass Timesheet Management – Task Code Configuration

Expense Code Overview:

In SAP Fieldglass, anExpense Codeis used to categorize and track various types of worker expenses, such as travel, meals, lodging, etc.

It ensures proper allocation and reporting of expenses based on predefined organizational policies.

Purpose:

Enables detailed tracking and reporting for all worker-related expenses.

Helps in monitoring and managing budgets more effectively.

Configuration:

Expense Codes are created and managed by administrators in theAdmin > Expense Managementsection.

Each code can be assigned to specific expense categories or cost centers to provide a granular view of expenses.

References:SAP Fieldglass Expense Management – Expense Code Usage

Rate Schedules for Pay Rate-Based Labor

Rate Schedules define predefined pay rates for specific roles or assignments.

They ensure consistent and compliant application of pay rates across various job categories or projects.

Excluded Options

A. Rate Components: Refers to individual elements that make up a rate, not overarching schedules.

B. Rate Grids: Used for categorizing rates but not specifically tailored for pay rate-based labor.

D. Rate Groups: Refer to grouped rate categories, not the structured application of pay rates.

Reference

SAP Fieldglass documentation: "Configuring Rate Structures and Schedules."

Features Accessible to Suppliers via Admin Menu

B. Reject Time or Expense Sheet: Suppliers can review and reject Time or Expense Sheets if discrepancies are found.

C. Manage Sites serviced: Suppliers can define and manage the locations they service.

E. View Rates: Suppliers have visibility into rates configured for their workers and assignments.

Excluded Options

A. Change company name: Company name updates require buyer intervention or administrative rights beyond the supplier role.

D. View Distribution Lists: Distribution Lists are managed by buyers and are not directly visible to suppliers.

Reference

SAP Fieldglass documentation: "Supplier Admin Menu Functions."

Purpose of the Decision Form

Decision Forms guide hiring managers through the procurement type selection process, ensuring the appropriate method is chosen for specific workforce needs.

They streamline decision-making, reducing errors and aligning with organizational policies.

Excluded Options

A. Qualification Template: Used for defining skill requirements, not procurement type selection.

C. Job Posting: Created after the procurement type is decided.

D. SOW Bid: Refers to a specific procurement type rather than a decision-making tool.

Reference

SAP Fieldglass documentation: "Decision Forms and Procurement Type Guidance."