Pass the SAP SAP Certified Associate C_ARP2P_2508 Questions and answers with CertsForce

Usingnetwork-subscription catalogsoffers several advantages:

It ensures thatsupplier-provided pricing is aligned with contract terms(Answer A).

Itreduces the workloadon internal catalog managers because the supplier maintains and updates catalog content directly (Answer B).

However, catalog managers do not have full control (Answer C) over the content in network subscriptions, as the data is supplier-managed. Also, network catalogs are different from Web shop integrations (Answer D), which require punch-out catalog setups.

Reference Documents Used:

SAP Ariba Catalog Subscription and Buying Configuration Guide

SAP Ariba Network Catalog Management Guide

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Data Dictionary Overview, SAP explains:

“TheData Dictionaryserves as the master reference for all system fields, including definitions, formats, and availability. After each release, any new or modified fields are documented in the Data Dictionary for review.”

“Administrators can refer to the Data Dictionary to verify changes introduced with new releases and adjust integrations or reporting accordingly.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Data Dictionary and Release Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Data Dictionary provides field definitions and identifies any new or modified fields introduced in a release.”

Answer: A

When SAP Ariba introduces new or modified fields after a release, administrators should consult theData Dictionaryto review the changes and update configurations or integrations as needed.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Non-Catalog Requisitions and Supplier Selection, SAP details:

“When creatingnon-catalog item requisitions, users can select suppliers from:

• Apredefined list of incumbent or previously engaged suppliersresponding to sourcing events, ensuring spend continuity.

• Apreferred supplier listgenerated fromSAP Ariba Supplier Lifecycle and Performance, which identifies qualified and approved suppliers for specific commodities.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Supplier Selection for Non-Catalog Requisitions

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Users can select suppliers from sourcing-approved incumbents or preferred supplier lists derived from Supplier Lifecycle and Performance.”

Answer:A, D

Fornon-catalog requisitions, users may select fromincumbent supplierstied to sourcing events orpreferred suppliersmaintained inSupplier Lifecycle and Performance (SLP)to ensure compliant supplier engagement.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Managing Blanket Purchase Orders (BPOs), SAP defines:

“ABlanket Purchase Order (BPO)is a subtype of a contract document that allows flexible ordering up to a definedmaximum amountwithin the contract validity period.

BPOs can optionally hide the total amount from suppliers while still enforcing the budget limit internally. On the SAP Business Network, suppliers receive BPOs aspurchase orders, allowing them to create invoices and order confirmations directly against them.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Blanket Purchase Orders and Contract Integration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs require a maximum amount, optionally hide the total from suppliers, and appear as purchase orders on the SAP Business Network.”

Answer:C

ABPOrequires a maximum amount, allows hiding the total from suppliers, and appears to suppliers as apurchase orderon the SAP Business Network.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Invoice Reconciliation and Auto-Accept Functionality, SAP explains:

“When an invoice qualifies forauto-accept, the system automatically reconciles the invoice if it falls within configured tolerances.

TheInvoice Reconciliation (IR)document is still created but is automatically marked as accepted without requiring manual approval.”

“Auto-accept allows faster processing while maintaining an audit trail of accepted invoices.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Auto-Reconciliation and Acceptance

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Auto-accepted invoices generate IR documents that are automatically marked as accepted, bypassing manual intervention.”

Answer:A, B

When an invoice qualifies forauto-accept, theIR documentis still created but automatically approved, andinvoice exceptions are reconciledwithout manual action.

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Managing Invoice Exceptions, the official course explains:

“Invoice exceptions are triggered when the data in an invoice does not align with the corresponding purchase order, contract, or goods receipt. These discrepancies can occur at both header and line levels.”

“Exception rules can be configured to control invoice validation and routing for review or approval. Organizations can define custom exception types based on tolerance thresholds or business-specific validation rules.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation and Exception Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Exceptions arise when invoice data mismatches PO, contract, or receipt data. Both standard and custom exception types can be configured for validation.”

Answer: A

Invoice exception types in SAP Ariba Procurement are triggered when invoice data fails to match the associatedpurchase order, contract, or goods receipt. These exceptions can occur at multiple levels and are configurable to reflect business rules and tolerances.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, the course defines where catalog items are maintained and accessed for purchasing activities in SAP Ariba.

“In SAP Ariba Buying and Invoicing, buyers maintain catalog content in thecatalogs areaof their procurement site. Catalogs contain supplier items that users can search, compare, and add to requisitions. These catalogs can be hosted (internal), PunchOut (external supplier catalogs), or a combination of both.”

“Catalog items are stored and managed within theSAP Ariba Buying and Invoicing environment, which serves as the central repository for procurement-related items. Guided Buying accesses this data but does not store the catalog items itself.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Catalog items used for purchasing are stored and managed in SAP Ariba Buying and Invoicing. Guided Buying uses these catalogs for item selection and requisition creation.”

Answer: A

Comprehensive Explanation:

Catalog items used for purchasing are stored inSAP Ariba Buying and Invoicing. This module serves as the master repository for all procurement catalog content, including hosted and PunchOut catalogs. Guided Buying leverages this data for user-friendly shopping experiences but does not host or store catalog items itself.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Handling Invoice Exceptions, SAP explains how exception handlers manage invoices matched to incorrect POs:

“If an invoice is incorrectly matched to a purchase order, the correct process is toreject the invoiceand request that the supplierresubmitit against the correct purchase order. This ensures that both financial and procurement data remain accurate and compliant.”

“Rejections prompt suppliers to correct the PO reference before resubmission, preventing duplicate or erroneous invoice postings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Exception Handling

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“When invoices are matched to the wrong purchase order, the appropriate handling action is to reject the invoice and request resubmission with the correct reference.”

Answer: A

If an invoice is matched to the wrong purchase order, theReject and Request Resubmissionoption must be used to ensure suppliers reissue the invoice against the correct PO.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Real-Time Data Transfer Methods, SAP explains:

“For real-time integration between SAP Ariba and external ERP systems like PeopleSoft, aWeb service upload operationis recommended. Web services enable instant data transfer and synchronization without requiring batch processing.”

“Receiving data, purchase orders, and invoices can be sent via cXML or SOAP-based web services, supporting real-time updates in the connected ERP.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Web Service Operations and Data Synchronization

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use a Web service upload operation for real-time integration with non-SAP ERP systems such as PeopleSoft.”

Answer: A

To transfer receiving data in real time to PeopleSoft, SAP recommends using aWeb service upload operation, which supports immediate synchronization via cXML or SOAP messaging.