Pass the IFMA Facility Manager CFM Questions and answers with CertsForce

The first step in renovation planning is to perform a gap analysis, which identifies:

Current conditions vs. required functional space needs.

Deficiencies in space utilization, design, or infrastructure.

Necessary upgrades to align with business objectives.

Why the other options are incorrect:

(A) Space programming analysis is important but follows the gap analysis.

(C) Engaging an architect comes after identifying space needs and functional gaps.

(D) Feasibility studies assess project viability but are conducted after defining requirements​.

A Fixed-Price Contract is the best option for a project with a well-defined scope and schedule because:

It minimizes financial risk by setting a predetermined cost.

The contractor bears the risk of cost overruns, ensuring budget predictability.

Why the other options are incorrect:

(A) Cost-Plus-Fee contracts allow for cost adjustments, increasing financial risk.

(B) Cost-Reimbursable contracts can lead to higher costs with no guarantee of a fixed budget.

(D) Time and Material contracts are used for uncertain scopes and do not provide cost stability​.

A fully implemented Geographic Information System (GIS) supports sustainability through:

Greenhouse gas reduction by optimizing transportation and resource allocation.

Energy conservation by monitoring energy consumption patterns and optimizing facility layouts.

Why the other options are incorrect:

(A) Water runoff is managed through stormwater planning, but GIS primarily focuses on emissions and energy.

(C) Composting is a waste management process, not directly related to GIS.

(D) While GIS can help manage water runoff, its major contribution is energy conservation​.

Testing the cooling tower water and adjusting the frequency of chemical balancing (B) is the correct action, ensuring proper water treatment to prevent biological growth.

Regular monitoring and chemical treatment prevent Legionella and other microbial growth.

Why not other options?

(A) Scraping the walls does not address the root cause.

(C) Conducting a health survey is not an immediate maintenance action.

(D) Draining and flushing with warm water is excessive and not always necessary.

When a Building Automation System (BAS) comes back online after a power loss, physical verification of HVAC equipment operation is essential to:

Confirm system restart success – Some components may not fully reboot.

Check for mechanical failures – Power loss could trigger equipment malfunctions.

Avoid incorrect system readings – Remote monitoring may not reflect actual conditions.

Lowering temperature settings (Option A) is ineffective because it will not speed up cooling. Calling an onsite occupant (Option B) provides limited insight into the system’s condition. While installing a generator (Option D) is a long-term solution, it does not address the immediate issue​.

A Facility Condition Assessment (FCA) is a systematic evaluation of the physical state of a facility's infrastructure and major systems. The goal is to document the current condition of a building and its key components, including HVAC, electrical, plumbing, roofing, and structural elements.

The primary objective of an FCA is to provide facility managers with accurate data to plan maintenance, repairs, and capital improvements.

It typically includes an assessment of:

The remaining useful life of building components

Deferred maintenance needs

Cost estimates for repairs and replacements

Recommendations for future facility investments

Why the other options are incorrect:

(A) Sustainability reports focus on environmental impact, not infrastructure condition.

(B) A long-term facility plan (strategic facility planning) is broader and includes leasing strategies.

(C) Energy audits specifically focus on energy flow and efficiency rather than overall condition assessment.

Facility condition assessments help ensure proactive maintenance planning and prevent unexpected failures​.

The most effective exposure control for occupational hazards is elimination (A), as it removes the hazard completely from the environment.

Hierarchy of Controls (OSHA & ISO 45001):

Elimination (A) – Completely removes the hazard, eliminating risk.

Engineering Controls (C) – Creates barriers but does not eliminate the hazard.

Administrative Controls (D) – Reduces exposure through policies but does not remove the hazard.

Personal Protective Equipment (B) – A last resort; only protects the worker, not the hazard source.