Step by Step Explanation with exact Extract from SAP SuccessFactors Learning documents:

Understanding Facility Management:

In SAP SuccessFactors Learning, facilities are resources used for scheduling instructor-led sessions. For one-time events, administrators can use ad hoc facilities to avoid cluttering the regular resource list.

Ad Hoc Facility (B):

An ad hoc facility is entered specifically for a single session without adding it to the permanent resource list.

Extract from SAP SuccessFactors Learning Documentation (SAP Help Portal, Admin Guide, Resource Management):

"For one-time training sessions at unique locations, administrators can enter an ad hoc facility during class scheduling. This avoids adding the facility to the permanent resource list. Navigate to Learning Activities > Classes > [Class] > Resources and select ‘Ad Hoc Facility’ to enter location details.”

This confirms option B, as it addresses the one-time event requirement.

How to Configure an Ad Hoc Facility:

During class creation, administrators select the ad hoc option and input the location details without saving it as a permanent facility.

Extract from SAP SuccessFactors Learning Documentation (SAP Help Portal, Admin Guide, Class Scheduling):

"To schedule a class at a unique off-site location, choose ‘Ad Hoc Facility’ in the Resources section of the class setup. Enter the location details, which are used only for that session and not added to the resource list.”

Why Other Options are Incorrect:

Option A (Add to regular resource list):This contradicts the requirement to avoid adding the facility permanently.

"Adding a facility to the regular resource list is not suitable for one-time events" (SAP SuccessFactors Learning Admin Guide).

Option C (Use nearest regular facility):This does not address the unique location.

"Using an existing facility does not reflect the specific off-site location for the session" (SAP SuccessFactors Learning Admin Guide).

Option D (Cancel the session):Canceling is unnecessary when ad hoc facilities are available.

"Canceling the session is not required, as ad hoc facilities support one-time locations" (SAP SuccessFactors Learning Admin Guide).

Conclusion:

The Administrator should enter the off-site location as an ad hoc facility for the specific session, as specified in option B.