An IP address is a unique identifier that allows a device to communicate with other devices on a network. A network printer needs an IP address to be accessible by multiple users on the network. Requesting an unused IP address from the network administrator or using an IP address scanner is the step that should happen immediately before network use is authorized, as it ensures that there is no IP address conflict or duplication on the network. Documenting the date and time of the change, submitting a change request form, and determining the risk level of this change are steps that should happen before requesting an unused IP address.