You have been asked to purchase 500 pens of a specific brand. You decided to use a weighted points system for assessment of proposals. Is this approach appropriate?
A.
Yes, a weighted points system is always the best way to evaluate bids
B.
No, it is not necessary as in this case, you are mainly concerned with price
C.
Yes, you should follow the same procurement process irrespective of the circumstances
D.
No, you should only use a weighted points system for high-spend procurement
Weighted points systems are appropriate for complex or high-value purchases where multiple factors (e.g., quality, sustainability, delivery) must be balanced. For simple, low-value purchases like pens, price is typically the only differentiating factor. Using a weighted points system would overcomplicate the process, wasting resources. Responsible sourcing requires proportionality — applying robust evaluation methods where justified, while keeping processes simple and efficient for routine purchases. This ensures efficiency without compromising governance, freeing procurement resources for strategic projects.
[Reference: CIPS L4M4 Study Guide (v2), LO: “Implementation” – proportionality in procurement methods., , , ]
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