According to the HRPA Human Resources Competency Framework (Functional Domain: Reporting and Financial Management), HR professionals must understand how HR information systems store and manage employee data.

In non-relational databases, data is not stored in interconnected tables. Instead, data may be duplicated across multiple files or systems. Therefore, when an employee’s address changes, the update must be made in multiple fields or locations to ensure consistency.

Extract:

“Non-relational databases often require manual updates across multiple records or fields because data redundancy prevents automatic synchronization.”

(HRPA Competency Framework – Reporting and Financial Management, CHRP Level, Knowledge Area: HR Information Systems and Data Management)

Option Analysis:

A: Correct — non-relational systems often have multiple instances of the same data.

B: Applies to relational databases with integrated data structures.

C: Deletions are not standard procedure for data updates.

D: Third-party help is unnecessary unless the database is outsourced.

Therefore, A. Multiple change of address fields within the system is correct.

Verified Reference Summary:

HRPA Human Resources Competency Framework – Reporting and Financial Management

CHRP Knowledge Exam Blueprint – HRIS Data Management

HRPA Exam Preparation Guide – Database Types and Data Integrity